Travelers Plans How to Travelers Plans in The World
The University of Southern California (USC) is one of the most prestigious universities in the world. Located in the vibrant city of Los Angeles, USC attracts students, faculty, and staff from all over the globe. As a result, the university has a robust travel and expense policy to ensure that everyone is able to travel safely and efficiently.
What is USC Travel and Expense?
USC Travel and Expense is a department within USC’s financial services division that manages all travel and expense activities for the university. This includes booking travel, managing expenses, and ensuring compliance with university policies and regulations.
Who is Responsible for USC Travel and Expense?
USC Travel and Expense is overseen by the university’s financial services division, which is responsible for managing all financial activities for the university. This division is led by the vice president of finance, who reports directly to the provost and the senior vice president for administration.
How to Book Travel at USC?
Booking travel at USC is a straightforward process. Employees can book travel using USC’s preferred booking tool, Concur, which is an online platform that provides access to discounted rates for airfare, hotels, and car rentals.
What are the USC Travel Policies?
USC Travel policies are designed to ensure that all employees travel safely, efficiently, and within the university’s budget. Some of the key policies include:
- Travel must be for official university business
- All travel expenses must be reasonable and necessary
- Travel must be booked through USC’s preferred booking tool, Concur
- Employees must obtain pre-approval for travel from their supervisor
What are the USC Expense Policies?
USC Expense policies are designed to ensure that all expenses are reasonable and necessary for official university business. Some of the key policies include:
- All expenses must be supported by appropriate documentation
- Expenses must be submitted within 60 days of the transaction
- Expenses must be approved by the appropriate department or supervisor
- Expenses must comply with federal and state regulations
How to Submit Expenses at USC?
Submitting expenses at USC is a simple process. Employees can submit expenses online through USC’s expense management system, Concur. The system allows for easy submission of receipts and other documentation, as well as tracking the approval process.
What are the USC Travel and Expense FAQs?
What happens if I don’t follow USC Travel and Expense policies?
Failure to follow USC Travel and Expense policies can result in disciplinary action, including the revocation of travel and expense privileges, and in some cases, termination of employment.
What should I do if I lose a receipt?
If you lose a receipt, you should provide as much information as possible about the expense, including the date, amount, and purpose. You should also provide any other documentation that you have, such as credit card statements or emails related to the expense.
What if I need to cancel or change my travel plans?
If you need to cancel or change your travel plans, you should do so as soon as possible. You should also notify your supervisor and the USC Travel and Expense department so they can update their records.
Can I use my personal credit card for business expenses?
Yes, you can use your personal credit card for business expenses. However, you must submit all receipts and documentation to USC’s expense management system, Concur, for reimbursement.
Conclusion
In conclusion, USC Travel and Expense is an essential department within the university’s financial services division. By following USC’s travel and expense policies, employees can travel safely, efficiently, and within the university’s budget. With the help of USC’s online platforms, Concur and the expense management system, submitting and tracking expenses is a simple process.